Emergency Certificate Consular & Visa Services

Emergency Certificate

Guidelines

  1. Emergency certificate (EC) is a one-way travel document to India;
  2. EC can be issued only on an individual’s formal request;
  3. It is mandatory for an individual requesting an EC to apply in person at the Consulate. 
  4. EC is issued to individuals who have lost their passports; their passports are damaged; or their passports have expired for a long time;
  5. EC is issued only when a new passport cannot be issued.
  6. EC is issued primarily to facilitate the individual’s return to India in case of an emergency;
  7. EC can be issued only when the individual’s Indian nationality is confirmed;
  8. If an individual is under orders of deportation, the application should be submitted through the Chinese Government authority.  The EC will be delivered to the agency concerned and not to an agent or third party.

How to apply:

  1. Please register online at https://embassy.passportindia.gov.in and choose ‘Emergency Certificate’ in the service desired box. Please submit the print-out at the Consulate after completing the blank fields in the application by hand, paste the required no. of photos and enclosing the required documents. You can submit the online registered application any day during working hours 9.30 am to 1200 hours. No Prior appointment is required. The online registration is free of cost. 
  2. In case the Applicant is not in a position to complete the formalities as mentioned above, he may present himself to the consulate and request to complete the formalities.
  3. Attach a self-attested photocopy of the following:
    1. All previous passports in original and photocopy of the first two and last two pages, and of the page containing Chinese visa of the current passport.
    2. Indian Photo Identify Card – including Driving License, Ration Card, Election Commission ID, PAN card, or any other government issued document containing photo and indicating Indian nationality of the applicant
  4. Original Police Report lodged with the Police about loss of passport
  5. A letter from EXIT ENTRY BUREAU mentioning details of entry into China
  6. A letter on a plain paper addressed to the Consulate General of India, Shanghai, explaining the circumstances of the loss of passport and as to the reason why an Emergency Certificate is required;
  7. Proof of temporary residence in China issued by the Hotel in which the applicant is staying, if applicable.
  8. Submission: The completed application along with enclosures [please bring along originals for verification and return] should be submitted at the counter of the Consulate General of India, Shanghai between 0930 and 1200 hours on any working day. For security reasons, EC applications are accepted only from the applicants and not through third party.